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Venue hire terms

Responsibility of hirers

The hirer shall take due care of the premises, and its equipment, and shall not use them for any purpose other than that set out in the agreement. The hirer shall be responsible for any loss or damage caused for the maintenance of good order and compliance with all conditions, regulations, licences and certificates made by any other relevant authority in respect to the premises. No dogs allowed on the premises other than guide dogs. No furniture to be used outside.

Fire & safety precautions

Hirers must familiarise themselves with fire and safety precautions, including the location of notices and firefighting appliances, and keep clear access to escape routes and emergency exits. In the case of fire, evacuate all persons and raise the alarm using an external or mobile phone (nearest public phone opposite The Street / Sea Road). Emergency lighting will automatically illuminate all escape routes. The Fire Assembly point is in the Infant School Playground. No bicycles to be brought inside the building.

Cleaning

The Hirer MUST leave the hall clean and tidy at the end of hire and remove rubbish and food to the bins in the car park. All tables MUST be cleaned after use. Brooms and mops are available in the cleaning cupboard. Please pay particular attention to sweeping the floor, it is your responsibility to clean it and leave it as you would wish to find it. You will be charged for cleaning or damage, and the cost taken from your deposit.

Accidents & first aid

A first aid box is in the kitchen. An accident book can be found in the marked cupboard. All accidents must be recorded and any injury must be reported in writing.

Insurance

If you are running a public event or playing sport or a game you are responsible for insurance cover. Rascals is fully insured for those matters for which it is liable and hirers also benefit from cover if they are running a function.

Security

The hirer must ensure that all windows are closed and all lights turned off before leaving the premises after the hire. Please make sure BOTH outer doors are secured.

Public entertainment

The hall does not have a licence to sell liquor.

Noise

Care must be taken to ensure that no undue noise is made at any time during the hire, including entering or exiting the hall. The premises licence requires that the premises must be vacated by 9.30pm. If you wish to exceed this time you must get written permission from Rascals.

Car parking

Only blue badge holders are permitted to bring cars on site.

Hire charges & payment

An invoice will be sent to you approximately 6-8 weeks prior to your event. Please ensure, unless otherwise agreed, that payment is made 4 weeks before your event or you may be denied access. All security deposits are payable with your booking and returnable AFTER your event, provided that the hirer has complied with this agreement. Where a booking is made less than 28 days before the event full payment must be made with the booking form.

Cancellations

If the hirer wishes to cancel a booking before the event, and Rascals is unable to find a replacement booking, any refund is at the discretion of Rascals. If the hall should for any reason be unfit for use then any sums paid will be returned in full, but shall have no further liability to the hirer. Rascals reserve the right to cancel any hire by giving 14 days notice to the hirer at any time either before or during the term of this agreement if the hall is required for use a polling station, in case of a national or local emergency or if there has been any material misrepresentation by the hirer as to the purpose or nature of the hire. In any such cases all monies paid will be refunded in full for the cancelled booking but have no further liability for the hirer.

Disclaimer

Rascals accepts no liability for the property of any organisation or persons whilst on the premises. All items are at owners risk.

Maximum capacity

100 (one hundred) people.

Entire agreement

The booking form, after its acceptable by Rascals, and these conditions contain the entire agreement between Rascals and the hirer. These conditions may not be varied except in writing signed on behalf of Rascals. Rascals reserves the right to amend these conditions without notice and any such amendments shall apply retrospectively to existing bookings.

If you have any questions or want to pay us a visit please complete the enquiry form on this page.

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Tim & Emma Jackson

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Thank you so much for your wonderful venue. We had a thoroughly enjoyable party for Ben and everyone went home raving about it.


Rascals Childcare of East Preston